SUPPLIER QUALITY CLAUSES
For orders with flow down requirements, the flow down requirements supersede any subsequent requirement listed below. At a minimum the following clauses are invoked:
All Suppliers SP05, SP08, SP09, SP10, SP17,SP19, SP21, SP40
Additionally for Manufacturers of Sage Parts: SP01, SP04, SP14, SP23, SP35, SP36
For Military Orders, indicated by defense rating attached and/or embedded into the PO, the following clauses are always invoked: SP01 thru SP023 – SP28 thru SP41
For Calibration Providers SP37-SP38
SP01 MANUFACTURER CERTIFICATE OF CONFORMANCE
Each shipment must be accompanied by a Manufacturer Certificate of Conformance fully traceable to the true manufacturer. Acquisition traceability consists of the name and location of all supply chain intermediaries from the part manufacturer to the direct source of the product.
SP02 QPL SOURCE
The product furnished under this order shall be products which are listed on the Qualified Products List (QPL) applicable to the product ordered. A certificate of conformance required by certain military specifications which requires documented traceability from the QPL/QML manufacturer through delivery to SAGE PARTS if the material is not procured directly from the approved manufacturer is required.
SP03 MATERIAL AND PROCESS COMPLIANCE
Each shipment requires certification indicating compliance to all Drawings and Revisions, Specifications and other applicable documentation, that all process certifications and chemical and physical test reports are on file at Suppliers facility and are available for review by SAGE PARTS.
SP04 QUALITY CONTROL SYSTEM
Seller shall establish and maintain a Quality System acceptable to SAGE PARTS.
a) Assembly/equipment/system providers: AS9100, ISO 9001
b) OCMs, aftermarket manufacturers: AS9100, ISO 9001, AS9003
c) Distributors: AS9120
d) Test facilities: ISO 9001
SP05 ACCEPTANCE AT DESTINATION
Articles ordered under this Purchase Order are subject to final acceptance at the SAGE PARTS facility as set forth on the face of the Purchase Order.
SP06 DRAWING REQUIREMENTS
Drawings, sketches, and specifications sufficient to inspect and/or test this material shall accompany each shipment under this Purchase Order.
SP07 SHELF LIFE AND TIME AND TEMPERATURE SENSITIVE PRODUCTS
Products shall have no more than 50% of the usable shelf life expired when delivered. Certification shall indicate compliance with above limitations. A signed certification shall be supplied with each shipment and cure and/or manufacture date shall be physically marked on product or packaging and invoice.
SP08 PRODUCT IDENTIFICATION
Shipping documents from the Supplier shall include as a minimum: the Purchase Order number, Manufacturer’s cage code, Manufacturer’s complete address and quantity shipped.
Commercial packaging is normally acceptable for shipment. Supplier is responsible for selecting packaging methods and materials, which provide adequate protection at a minimum cost. Packaging methods and materials selected should consider, as a minimum: fragility, part composition, surface finish, size, weight and transportation mode. Packaging specified or referenced in this Purchase Order must be adhered to unless written deviation is authorized by SAGE PARTS.
SP10 NON CONFORMING MATERIAL
Supplies rejected at destination for nonconformance with specifications shall be returned to the Seller at their expense promptly after notice of rejection. Supplier corrective action request will be forwarded to the Supplier when SAGE PARTS considers formal corrective actions warranted. The Supplier shall give priority to analysis of cause and proposed corrective action. It is mandatory that replies be received within the period indicated on the Supplier Corrective Action. A copy of the completed Corrective Action must accompany the replacement materials.
SP11 RECORD RETENTION
Seller shall maintain records of inspection, tests, and process controls called for by this contract. Unless extended record retention requirements are specified elsewhere in this Purchase Order or its attachments, (i.e. drawings, management reports, etc.). These documents shall be on file and available to SAGE PARTS for ten (10) years following the end of the calendar year in which the final entry was made. At any time during the retention period, at SAGE PARTS’s request, Seller will deliver said records, or any part thereof, to SAGE PARTS, at no additional cost to SAGE PARTS.
The following SAGE PARTS contractor inspection requirement supersedes the quality assurance requirements set forth in the general Terms and Conditions of this Purchase Order. Seller shall utilize his quality assurance procedures, workmanship standards, manufacturing procedures, processes, and engineering design guides as necessary for compliance with the Seller’s published equipment description and/or operational performance standards incorporated herein either as attachments or specific reference to Seller’s publication.
SP13 STANDARD CERTIFICATE OF CONFORMANCE
Each shipment, by the Supplier, must be accompanied by a Statement of Conformance. Items supplied on the Purchase Order must include Suppliers Certificate of Conformance, in a format that complies in principal with the following: “it is hereby certified that all materials and / or parts on this shipment are in conformance with the requirements, specifications, and / or drawings listed on this purchase order, by: (Originator’s signature).”
SP14 SINGLE DATE/LOT CODE
Parts delivered against this Purchase Order shall be from a single date/lot code.
SP15 MULTIPLE DATE/LOT CODE
Multiple date codes and lots can be supplied, providing each lot and date is segregated properly.
SP16 SUPPLY CHAIN TRACEABILITY
The seller shall maintain a method of item traceability that ensures tracking of the supply chain back to the manufacturer of all parts included in assemblies and subassemblies being delivered per this order. This traceability method shall clearly identify the name and location of all of the supply chain intermediaries from the manufacturer to the direct source of the product for the seller and shall include the manufacturer’s batch identification for the item(s) such as date codes, lot codes, serializations, or other batch identifications.
SP17 QUALITY CONTROL SYSTEM (optional)
Seller shall establish and maintain a Quality System acceptable to SAGE PARTS and in compliance with MIL-I-45208A or ISO 9000 standard.
SP18 STANDARD CERTIFICATE OF CONFORMANCE (optional)
Each shipment must be accompanied by a Statement of Conformance. Items supplied on the purchase order must include Suppliers Certificate of Conformance, which will identify the true manufacturer’s name, address, cage code, date code and / or date of manufacture.
SP19 RIGHT OF ENTRY PROVISION
The supplier, upon reasonable notice, shall allow SAGE PARTS, its customers, and regulatory agencies to determine and verify the quality of work, records, and material at any place, including the plant of any subcontractor.
SP20 SPECIALTY METALS CLAUSE
Material must be compliant in accordance with Domestic Specialty Metals, DFARS 252.225‑7009 country of origin list. Each shipment must be accompanied by a certification that all material has been procured and processed in accordance with this specification. Certification must state that the original manufacturer’s material certifications will be available for inspection and review by the End User of the product and be signed by an authorized representative of the supplier.
SP21 SUPPLIER PROCESS CHANGE CONTROL (FIT, FORM, FUNCTION)
This requirement does not apply to Commercial Off The Shelf (COTS) parts. The seller agrees that the Work produced internally, and/or the Work procured from sub-tier suppliers under this Contract shall comply with the following requirements unless a documented request for change is approved by the Buyer Procurement Representative.
1 Work shall not be moved from the original location of manufacture to another location of manufacture within a production facility or to any other production
2 Where First Article Inspection is required, work shall not be moved from the original location where the Work was produced at the time of First Article Inspection acceptance.
3 No changes shall be made to the design, manufacturing processes, materials or activities that affect fit, form or function.
4 A fit, form or function analysis shall be performed, documented and included with any request for change.
5 A documented process shall be in place to review, identify and submit a request for changes to the Customer Procurement Representative.
A documented request for change shall be submitted to the Buyer Procurement Representative 30 days prior to planned implementation. The change will not be implemented unless approved by the Buyer Procurement Representative.
SP22 MERCURY FREE CERTIFICATION
A Certificate shall be provided that indicates that the product being supplied is free from Mercury (Hg) contamination.
Intentionally Left Blank
SP23 FIRST ARTICLE INSPECTION
A First Article Inspection in accordance with AS9102 is required to be performed prior to shipment of the products. A copy of the FAI documentation shall be included with the delivery. The Seller shall perform a full FAI, or a partial FAI for affected characteristics, when any of the following events occurs:
1 A change in the design affecting fit, form or function of the part.
2 A change in manufacturing sources(s), process(es), inspection method(s), location of manufacture, tooling or materials, that can potentially affect fit, form or function.
3 A change in numerical control program or translation to another media that can potentially affect fit, form or function.
4 A natural or man-made event, which may adversely affect the manufacturing process.
5 A lapse in production for two years or as specified by SAGE PARTS.
This clause does not apply to procured Standard Catalog Hardware (defined as a part or material that conforms to an established industry or national authority published specification, having all characteristics identified by text description, National/Military Standard Drawing, or catalog item) or Deliverable Software.
SP24 SPECIAL CERTIFICATION
SAGE PARTS will provide a certificate indicating that the parts are traceable to manufacturer lots.
SP25 CUSTOMER SOURCE INSPECTION
Customer source inspection is required prior to delivery.
SP26 GOVERNMENT SOURCE INSPECTION
Government source inspection is required prior to delivery.
SP27 TEST DATA
Testing data is to be supplied with the product.
SP28 BAR CODES
Bar codes are required on each package per customer requirements.
SP29 ESD SENSITIVE PACKAGING
Components identified as ESD sensitive shall be packaged in ESD compliant packaging and shall be indicated as ESD Sensitive.
SP30 SUB-TIER SUPPLIER CONTROL
Sub-Tiers and special processors shall be approved by the customer’s ASL and if required, must be NADCAP certified. All requirements from SAGE PARTS must be flowed down to lowest sub-tier.
SP31 PURE TIN
The use of Pure Tin is prohibited. Products using a Tin plating must contain at least 3% Lead to prevent Tin Whisker Growth.
SP32 INSPECTION DELEGATION
Qualified inspectors will act on behalf of the customer and certify the products as compliant with the specifications provided.
SP33 MATERIAL AND PROCESS CERTIFICATIONS
Each shipment requires certifications indicating that all materials and processes used in the manufacture of the components meet the physical, chemical and special process requirements as stated in all applicable specifications, drawings and other applicable documentation.
SP34 TEST AND INSPECTION REQUIRMENTS FOR INDEPENDENT DISTRIBUTORS
Seller The seller shall establish and implement test and inspection activities necessary to assure the authenticity of purchased product, including:
i Traceability and documentation verification
ii Visual examination
iii Test and inspection activities
Tests and inspections shall be performed in accordance with clearly delineated accept/reject criteria provided or approved by SAGE PARTS Electronics, Inc. The seller shall prepare and provide to SAGE PARTS Electronics, Inc. records evidencing tests and inspections performed and conformance of the product to specified acceptance criteria. Tests and inspections shall be performed by persons that have been trained and qualified concerning types and means of electronic parts counterfeiting and how to conduct effective product authentication. Ref AS5553 latest revision.
SP35 FOD MITIGATION
The seller shall establish general workmanship practices and standard terms for the prevention of Foreign Object Damage (FOD) in Aerospace products. Ref NAS412 latest revision.
SP36 FAR 25.204
Supplier shall not contract for hardware, software, and services deployed or provided by covered entities IAW FAR 25.204–23.
SP37 CALIBRATION SYSTEMS
Seller’s (herein referred to as supplier) calibration system shall meet the requirements of: ISO 17025, ISO 10012–1, AS9100, ANSI- Z540‑1, MIL-STD-45662 or greater.
SP38 CERTIFICATIONS OF CALIBRATION
The calibration service shall provide a certificate attesting to the accuracy of the items procured and be supplied with each shipment. This certification must contain all the test parameters necessary to demonstrate conformance to the manufactures specifications and shall be traceable to National Institute of Standards and Technology (NIST).
SP39 AUTHENTIC PARTS
Unless otherwise approved by SAGE PARTS Quality, seller shall only purchase authentic parts/components directly from the Original Equipment Manufacturers (“OEMs”) / Original Component Manufacturer (“OCM”) or through the OEM’s/OCM’s authorized distributor(s). The supplier must notify Apollo Display Technologies Apollo, in writing, prior to making any process changes that may affect form, fit, or functionality of the product. Facility relocation must also be reported.
SP40 COUNTERFEIT / UNAPPOVED PART PREVENTION
The supplier shall ensure that unapproved and/or counterfeit work and/or material is not delivered to SAGE PARTS. Counterfeit work/material is defined as a suspected work/material that is a copy or substitute without legal right or authority to do so or one whose material, performance or characteristics are knowingly misrepresented by a supplier in the supply chain. The supplier shall immediately notify SAGE PARTS with the pertinent facts if a supplier becomes aware or suspects that it has supplied counterfeit work/material.
P40 CONFLICT MATERIALS
Dodd-Frank Act (Section 1502) “Conflict Minerals from the Democratic Republic of Congo”. The supplier shall ensure that all material/components delivered to SAGE PARTS do not contain 3TG minerals; Tantalum (derived from Columbite-Tantalite), Tungsten (derived from Wolframite), Tin (derived from Cassiterite), Gold and/or finished material originating or sourced from the Democratic Republic of Congo or other territories as indicated by law.
SP41 PROHIBITED MATERIAL USES
Parts supplied on this Purchase Order shall not, and indicate, “have not been exposed to functional mercury or mercury compounds”.
- Note: Hex Chrome may not be used in any product supplied to SAGE PARTS
- Note: Hex Chrome may not be used in any product supplied to SAGE PARTS. Prohibition of Hexavalent Chromium (MAY 2011)
a) Definitions. As used in this clause—
Homogeneous material means a material that cannot be mechanically disjointed into different materials and is of uniform composition throughout.
1) Examples of homogeneous materials include individual types of plastics, ceramics, glass, metals, alloys, paper, board, resins, and surface coatings.
2) Homogeneous material does not include conversion coatings that chemically modify the substrate. Mechanically disjointed means that the materials can, in principle, be separated by mechanical actions such as unscrewing, cutting, crushing, grinding, and abrasive processes.
b) Prohibition. (1) Unless otherwise specified by the Contracting Officer, the Contractor shall not provide any deliverable or construction material under this contract that—
(i) Contains hexavalent chromium in a concentration greater than 1 percent by weight in any homogenous material; or
(ii) Requires the removal or reapplication of hexavalent chromium materials during subsequent sustainment phases of the deliverable or construction material.
(2) This prohibition does not apply to hexavalent chromium produced as a by-product of manufacturing processes.
c) If authorization for incorporation of hexavalent chromium in a deliverable or construction material is required, the Contractor shall submit a request to the Contracting Officer.
d) Subcontracts. The Contractor shall include the substance of this clause, including this paragraph (d), in all subcontracts for supplies, maintenance and repair services, or construction materials.